Executive Personal Assistant

  • Job Reference: N6030-707S
  • Date Posted: 8 June 2018
  • Location: Marlow
  • Salary: On Application
  • Sector: Administration, Executive Positions
  • Job Type: Permanent
  • Work Hours: Full Time
  • Contact: Sue Allen
  • Email: info@gregory-martin.com
  • Telephone: 01252 710215

Job Description

Executive Personal Assistant

 

Our client is looking for an Executive Personal Assistant with fluent French. The position is to work as part of a strong team providing full PA support to the VP Leadership Team. This role is office based in Marlow, Buckinghamshire with an extremely competitive salary plus bonus and excellent benefits.

 

As the Executive Personal Assistant your skills and qualifications will ideally include:

Educated to GCE/GSCE standard

Fully conversant with all aspects of Microsoft Office at intermediate/ advanced level

Experience of SharePoint would be useful.

Significant EA/PA experience at a Senior level

highly organised team player, able to prioritise a busy/varied workload and work on own initiative and anticipate requirements

High degree of integrity/confidentiality

Customer/Supplier Facing Skills

Ability to hold UK Security Clearance

 

Desirable

Professional secretarial/administration qualification or Higher Education Qualification/ Degree level

Experience of supporting a Technology based function

 

As the Executive Personal Assistant your main responsibilities will involve

Be a team player working alongside the PA to the VP/General Manager and VP Finance you will be part of a team to provide support to the Leadership Team.

Extensive proactive schedule/diary management. Co-coordinating internal/external meetings including room bookings, refreshments and equipment.

Arrange complex International and European travel including multi-sector flight itineraries, accommodation, ground transportation and visa applications, following approved travel processes.

Expense management for VP’s as requested.

Management of the approvals process, escalation of purchase requests and invoices, ensuring direct reports follow expense policy and submittals are in line.

Collation and production of monthly reports, presentations, spreadsheets, correspondence and other documentation.

Ensure reporting deadlines are met and documentation received.

Monitor emails and screen calls.

Event management including conferences on an ad hoc basis.

Any ad hoc projects and duties as required.

 

Executive Personal Assistant

Location:  Marlow, Buckinghamshire

Salary:  Extremely competitive plus bonus and excellent benefits