Office Manager

Job Description

Office Manager

Salary:  £30,000 to £40,000 plus bonus and many benefits

Location:  Winchester, Hampshire

 

Our client is a highly successful Management Consultancy working alongside several Defence / MOD / Government based companies.

This is an exciting opportunity to join a small and agile growing business.

 

Our client is moving into new offices in central Winchester, they require an enthusiastic person with great communication skills and a professional manner who takes a pride in their work.

The Office Manager will be responsible for managing day-to-day operations of the new UK office and ensuring the efficient smooth running of the office and key business processes. The role is a 50/50 split between office management, bookkeeping, and payroll.

 

The role of Office Manager will include:

  • Reception, facilities management, managing suppliers, post and filing. 
  • Meetings and event support, Insurance renewals, Health & Safety, QMS, Cyber Essentials PlusSupporting and coordinating our IT supplier with maintaining accreditation.

     

    Business administration for HR.

  • Induction of new employees. Setting new staff up within the company, including IT, insurances, private medical, etc.
  • Staff Holiday. Maintaining employee holiday and records.
  •  

  • General. Organising staff socials, including birthdays, leavers and Christmas.

     

    Bookkeeping and Payroll.

  • Payroll & Pensions. Responsible for the day-to-day running of Payroll and Pensions, PAYE and associated government filing.
  • Managing & compiling staff expenses. Payment of staff expenses and processing of company credit cards.
  • Bookkeeping.  Processing supplier invoices and general office & staff expenses.
  • VAT.  Responsible for compliance with current VAT legislation and quarterly VAT submission

     

    Deputy Security Controller.

  • Site. Responsible for the day-to-day compliance with our accreditation. Managing the access system, providing fobs and keys to those that need it. Resolving any issues. Monitoring access to any controlled rooms or units.
  • Document Register.  Maintenance of the asset register
  • Security Clearance.  Initiation and renewal of staff and associate clearances, and aftercare. Communication of staff clearances to customer site.

 

Skills / Experience required for the role of Office Manager / Bookkeeper 

Must have excellent computer literacy, good numeracy skills, be familiar with Excel spreadsheets, MS Office 365, Bookkeeping and Payroll packages.

Excellent communication & interpersonal skills, professional approach

You will be working in a team of three, this role reports to the Operations Manager

 

Additional information 

As our client works for several MOD and Government based clients, you will either already have or be able to obtain UK SC Clearance 

 

Keywords:  Office Manager, Bookkeeper, Bookkeeping, Payroll, Excel, MS 365, MS Office, VAT, Cyber Essentials Plus, H&S, QMS

 

Office Manager / Bookkeeper