Privacy Policy

Company Name:

Gregory-Martin International Limited (‘the Company’)

 

Company Contact details:

 

Sue Allen – Data Controller

Centaur House

Ancells Business Park

Ancells Road, Fleet

Hampshire

GU51 2UJ

01252 710215

sue.allen@gregory-martin.com

Topic:

 

Data protection - GDPR

 

Date:

 

15/05/2018

Version:

1

 

 

 

We have updated our Privacy Policy to reflect the changes introduced by the new General Data Protection Regulations (GDPR) which comes into force from 25 May 2018. The changes in law will provide you with greater transparency and control over your personal data.

Gregory Martin International Limited is a Permanent Recruitment Agency which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

 

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

 

Collection and use of personal data

 

  1. Purpose of processing and legal basis

     

    The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, developing and managing our services and relationship with you and our clients.

     

    In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

     

    The legal bases we rely upon to offer these services to you are:

     

    • Your consent
    • Where we have a legitimate interest
    • To comply with a legal obligation that we have
    • To fulfil a contractual obligation that we have with you

       

  2. Legitimate interest

     

    This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

     

  • Gregory Martin International limited will search for suitable employment for you, we would advise when a suitable role arises and would always gain your permission to forward CV to our client.

     

  1. Recipient/s of data

     

  • Gregory-Martin will share your CV with our client – please note we always remove contact details from CV’s.

     

  1. Statutory/contractual requirement

 

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract.

 

Our client will require your contact details to send out offer details – Gregory-Martin International Limited would gain your permission before forwarding to our client.

 

Data retention

 

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

 

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

 

Where the Company has obtained your consent to process your personal details (CV) we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your Personal details.


 

Your rights

Please be aware that you have the following data protection rights:

 

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

 

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting the Data Controller Sue Allen.

 

There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

 

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

 

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

   

Complaints or queries

 

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: Sue Allen Our Data Controller – sue.allen@gregory-martin.com

 

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.